Hi all -

I was wondering how everyone was tracking the Otter badges?  The system I established in our group is as follows:

1) Kids complete badge task

2) Den parents or raft leaders sign off & initial as complete

3) Den parents update a copy of the Den Badge Tracker sheet that lives in a den binder (Den binders also contain attendance sheets, etc)

4) Raft leader uses den badge trackers and/or kids' books to update the Master Tracker spreadsheet (I use my iPad to update the document on our Google Drive during the meetings) 

I've attached the Master Badge Tracking spreadsheet for reference (or in case it's useful for anyone).  This lives on our shared drive, and I have tabs for each den that are printed for the den binders.

How is everyone tracking this in their groups?  In my experience, the kids have owned the tracking process & just tracked progress in their handbooks, but with this age group, it seems that more centralized tracking is needed.  

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We use the documents below.  The booklet takes a little effort - print, cut pages in half, order, and staple...

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Here is what I did when I was a BSA Tiger leader which is for 1st graders so the same age as Otters.  Its not Otters, but I thought I would share anyway since it is applicable.  I don't know what we are going to do in our BPSA group yet.

BSA has these large poster boards for each 'section' where each row is one scout with the columns representing different achievements.  I had that board there at every meeting and had the boys (NOT the parents) be responsible for coloring in the achievement block when they finished it.  That gave them a visual representation of how they were doing.  And sometimes they actually colored in the right square!  (actually, the boys usually got it right, when the parents tried to do it for them they messed it up)

The Tiger program requires 15 achievements: 5 each of orange, black, and white.  They get a bead to wear on their uniform for each one.  I took it a step further.  We made a den flag for the first meeting and on the back of the flag was each boys hand print and name (cut out of felt).  When they finished an achievement they got an orange, black, or white square to velcro under their handprint which we did as part of the closing at a meeting - a little ceremony. This gave them an additional visual representation of their progress and added to their personal touch to the flag.  And with all their hands and achievements on the flag, it represented them as a cohesive group.  They were excited to add their progress to the den flag.

Kevin

Thanks for posting that.  In all the old Cub Scout stuff it mentions tracking charts that need to be filled out at den meetings.  I an glad someone made a modern version.

I love the flag hand print thing. That's such a great visual. As for adult documents and letting parents know what badge has been earned, I like a google spreadsheet. Each column is a child and each row is a badge. Each cell is filled with the step number completed. As in: step 2,3,5 is completed so those 3 numbers go in. With the larger list of requirements, I'm thinking of breaking it down by subsection.

Every parent has access, but the cannot edit. Every leader has editing capability.

(Parents don't often look at the doc, and only I have ever edited it as the other leaders felt only I had authority. So I never worry about over sharing)

I think this would even work for a full raft, though it would require a breakdown by den/patrol and careful print line positioning. I've never printed mine, so I never worried about that. There's a way to lock the left or top rows/columns (the headers), so that to can scroll all the way to the right and still know what you're looking at.

If you're interested, I can make a version with fake names and invite you to view it. This is for Girl Scouts, so a couple of the badge names won't make sense.

I just copied what was in the handbook and made one for each scout, but having it all in one place is much easier!! Thanks!

I also like someone's idea of the chart that the kids can mark off on their own.

Raft excel sheet badge tracker and
two types of individual trackers by the 64th.

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Attached is the badge tracking system I created for 77th Woodend this year. I printed it out 2-sided/booklet from my computer, laminated the cover pages and put them together with some binder rings. The hope is that it will encourage Otters to work on badges on their own as well as with the group + it will help me keep track of who has worked on what + they will be more responsible for keeping track of their work. We had our first meeting today so we'll see how it goes! 

-Caroline, 77th Woodend 

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